1. Things get more complicated when capital goods are involved, which makes the approval workflow different from the normal flow.

2. The process is further delayed if the approving person is not in the office. The gate pass is duplicated three times for transporting items.

3. The authenticated user signs the gate pass for material. One of the passes will be kept by the security staff at the entrance, and two copies will be delivered to the person responsible for the movement (often the driver). The driver will hold onto the second copy until the delivery gets to its intended location.

The material gate pass system automates passes. End-to-end RGP & NRGP material gate pass operations are automated by creating a configurable, functionality-rich material gate pass. For instance, a user could rapidly create a digital form with unique fields for a material transfer request and notify the authorizer via alerts. No matter where they are, the authorized person can authorize the content transfer on their phone, saving time and resources.